Registration Fees for the European Rice Convention

Registration is now closed!
For any last-minute requests, please contact us at info@fermconvention.com. We’ll review your inquiry and confirm if it’s still feasible, depending on hotel availability.

Registration package

All-inclusive Convention Package (excluding 21% Spanish VAT)

FERM Member: 1.400 EUR
FERM Member + Partner: 1.900 EUR*
FERM Non Member: 1.800 EUR
FERM Non Member + Partner: 2.300 EUR*

Financial Considerations

The registration package includes:

A 2-night stay (from Wednesday, 10 September, to Friday, 12 September 2025) at a discounted rate at the event hotel, Don Carlos Marbella. Please note that it is not possible to purchase a registration ticket for a shorter stay.
Admission to the European Rice Convention 2025, which includes:
- Access to the welcome cocktail reception on 10 September
- All conference sessions, lunch, and coffee breaks on 11 September
- All meeting materials
- The gala dinner on 11 September
- A morning excursion to Málaga and lunch on 12 September
- All transfers for social activities
- *Includes double room occupancy and breakfast. This also includes the partner's day trip on 11 September, participation in the gala dinner on 11 September, as well as the excursion and lunch on 12 September.

Important Information

Registration deadline is 28 August 2025.
The package does not cover travel expenses or additional personal expenses.
All prices are VAT-exclusive.
Registration is only considered complete once payment has been received and successfully processed.
Payments can be made via bank transfer or credit card. An invoice will be sent automatically via the registration tool and must be paid before the start of the event.
Participants who wish to extend their stay (checking in before Wednesday, 10 September, or checking out after Friday, 12 September 2025) must arrange a separate booking directly with the hotel. To make additional reservations, please contact the hotel directly, via email dcgrupos@doncarlosresort.com. You will benefit from the FERM Convention preferential rate 3 days before/after the event, subject to the availability of the hotel.

Terms and Conditions

The present terms and conditions apply to European Rice Convention 2025, organised by FERM, registered at the following legal address: Avenue de Tervueren 188a, 1150 Brussels.

Registration ticket paid by participants covers a 2-night stay (from Wednesday, 10 September to Friday, 12 September 2025) at the event hotel, Don Carlos Marbella, admission to the European Rice Convention 2025 (access to welcome cocktail reception on 10 September, conference sessions, lunch, coffee breaks and gala dinner on 11 September, all related event materials, excursion to Malaga on 12 September, including lunch and transfers after lunch). It does NOT cover travelling, and extras. All prices are VAT exclusive.

Payment and Confirmation of Your Registration
Your registration will be confirmed only after full payment has been received and processed. Payment must be received before the start of the event.

You can pay via bank transfer or credit card (note: online payments incur an additional fee). A pro forma invoice will be issued upon registration, with the final invoice sent at a later stage.

Cancellation Policy - Cancellation by the participant

Participants are allowed to cancel their registrations until 8 August 2025. Until that date, payments already received by FERM will be refunded (limited to the amount paid by the participants). However, a fee of 100 € will be charged to cover administrative and banking costs. Refunds will be handled after the event. In case of cancellation after 8 August 2025 or in case of no-show, fees paid for registration will not be refunded. If your registration fee has not been paid but you do not show up or you cancel after 8 August 2025, the amount of your registration remains due to FERM.

Cancellation Policy - Cancellation by the organiser

If the organiser cancels the event for any reason other than force majeure, registration fees are refunded to registered and paid participants. However, refunds are limited to the amount paid by the participants. The organiser is not liable for any other loss or expenses incurred by participants as a consequence of cancellation. In the event that the European Rice Convention 2025 would be cancelled, postponed or relocated on account of fire, flood, riot, earthquake, civil commotion, decisions taken by the national and/or local authorities, weather conditions, strike, lock-out, labour disturbances, explosions, sabotage, accident, terrorism, war, acts of God or any other causes or casualties beyond the control of the organiser, no refund shall be made. Participants to the European Rice Convention waive all claims for damage in this case.